December Board Meeting Minutes

Present: Lisa, Felix, Mike Q, Dave Cook, Eric, Doug, Bonnie, Deb, Jeff, Scott, Dave C, Leslie, Bob B, Karen V, Mike Vanoni, Dave R, Stephanie, Aurora

Absent: Ric, Holly, Kevin, Heather

2009 RMRR – Board Meeting Agenda

Successes: (5 mins)

•112 runners at November race. 40 non members

North High runners, lots of others. Wonder if we get people here because of location – farther north than usual

•YTD total at TS = 1193, best total in 5 yrs

what’s a good goal for next year

Guest Presentation (10 mins)

•Vanonis Chip Timing alongside RMRR: Mike Vanoni. Mike just wants to try his system during a club race and see how it works, what we can do with it.

IPICO – RRCA system special $5500, doesn’t include the chips ($3 each). Ends up being around $9-10k to purchase. The board held some discussion about buying this for our needs.

Scoring – Felix

•Scoring is working fine. Felix is working out with Doug and Eric when they can do database updates.

Membership (10 mins) Eric.

•Eric is getting started. Has a new printer from Ray Sibley – thanks, Ray! Nothing fancy, but fine for what we need.

•Program to contact new members & renewing members – Bob/Micol. Bob would like someone to take over calling new members. Doug and Eric will provide names to Dave C.

•AIR for 2010

oProposal – they run for free at MTS & TS in exchange for providing some volunteers. We didn’t get many volunteers this year. Nick was somewhat frustrated that guys weren’t helping as much. He plans to make it part of his requirements for the coming year. We will ask for 2 volunteers for each race; see how it goes from there. Karen follow-up w/ Nick.

oTreat AIR group as members or as guests?

Nick’s changing the program a bit. People don’t get shoes now until they make a commitment. 3 main incentive packages to keep guys involved. We think the regular guys should be members, but up to Nick to decide parameters.

Question: when will we know who will be members? Karen will email Nick to find out.

o 12/8 and 12/9 recruiting evenings in Denver 6:30pm at Riverfront Apartments Community Room, 3440 Park Ave. West, 2nd Floor. Aurora can help – Wednesday the 9th. Deb and Dave will go on the 8th.

oAIR also needs shoes and winter clothing. Kevin to send eblast.

oNick is doing something called “Rescue Runner” – runners can get a package of $ coupons spendable at various supporting orgs. Deb’s idea – what if we give them MTS discounts? Karen will talk to Nick about it.

Marketing and PR (10 mins)

•PR Plan -– Aurora

Focus on 4 proactive campaigns per year. For 2010:

Dec – Mar: 1) focus on New Years resolutions; 2) winter running guide

Apr – Aug 1) Marathon training; 2) Down economy = time to run (Competitor Sports seeing big growth in running numbers, especially in ½ marathons. Also focus on getting awards from 5280, Westword

Aurora will drive, needs help with social media piece, articles,

Getting people to write articles – remind Karen about her Running Well stuff; Scott talked about massage article; Deb has running with kids article.  Idea for Aurora to scan last 3 years of newsletters.  Do we have newsletters online?  No.

•Update website – Kevin.  Dave needs to talk with Kevin

•Keeper deadline = 12/18/09 for free race listings – Kevin

Logistics (40 mins)

•Trophies – pint glasses – Bonnie will get a proof before ordering.

•RD &Vol awards

a.Caps for RDs – red w/ gray piping. Qty = 48. Working w/ Leroy. Will see a proof.

b.Arm warmers for RDs – black w/ silver reflective. Silkscreen, not embroidery.

c.Anorak pullover for Vols – $26.75/unit + $40-50 set up charge. Everyone will have red. Embroider “2009 Volunteer” in white on left chest area. RMRR logo embroidered on back.

•Volunteers

a.Vol of the month = Luke Jeter for help at last 3 races.

b.Volunteer of the year. Need to select vol of yr. Prez is not eligible because of separate president gift tradition.

c.Make sure everyone gets their volunteer hours in! Holly needs to; Kevin send note to everyone about this.

•Race Committee (Adam Feerst, Heather Reddy, David Rothenburger, Bob Basse)

a.TS:

i.February at Platte River Bar & Grill? (Adam prefers to run here in Sept, but Doug/Bonnie – ck w/ Platte)

ii.Location for Sept race – Redstone Park or Writers Vista Park (both on the Highline Canal. Another option is Stone House and go right (west)out to the paved Bear Creek bike path? No road crossings. Race committee will resolve this via Dave Cook, Mike Quispe, Scott Kukel check out courses, make recommendation.

b.MTS Dave, Eric, Doug

Sun August 15 (day after Georgetown)potential 10 miler.

Sun August 29

Sat Sept 11 – Note Trophy Series on 11/12

Sun Sept 26 (3 weeks ahead of Denver)

Commit to three dates for Keeper Issue. Decide on 8/15 as a 10 miler.

•December Trophy Series:

a.Adam and Lisa meeting tomorrow to make sure

b.Need to update the start point on the website. It’s on the east side of the park on the diagonal road.

since this is the first time for this course, need to make sure we tell people what to do, where to start, etc.

volunteers in decent shape.- Stephanie sent out eblast about non-runners, but should get there.

c.Need to write down the instructions sheet – Deb and Dave will do this.

d.Bob will help Lisa load the van on Friday

e.Need non-running vols. Stephanie has an eblast out.

f. Pub on Pearl (Craig Jones) will open for us after the race. Order off regular menu. Deb confirm w/ Craig

•Treasurer’s Report – Leslie

Bad news: PC crash, but saved the data.

Need to have Lisa place new insurance in van.

Lots of people NOT on van insurance – need to give Leslie drivers license and other info..

•Van

a.Brake fluid/other vandalism– Ric.

b.Paint from Maaco – Board agreed yes, we’d get the low end paint job? What if we also had logo done? Change color (might be more expensive)? Dave Cook said he would do this.

•Banquet: Sunday, Jan 31 at Fox Hollow – Stephanie

a.$18 per person cost. Charge = $15 if <15 hrs?

b.Beef & veggie lasagna

c.Can bring our own cake

d.Planning for 50 people, need final count 3 days ahead.

Stephanie will bring signup to TS race.

•Colfax Marathon – if you sign up before Dec4, ½ price!!! Kevin send out eblast

•Also – Platte River half – register now, get $5 off.