NEW – RMRR Walking Group!

The September board meeting was held from 7:00-8:15pm on Monday, Sept 28, 2009. 

Present:  Jeff Olson, Doug Smith, Bonnie Keefe, Bob Basse, Deb Cunningham, Ray Sibley, Felix Lopez, Scott Kukel, Eric Greene, Heather Reddy, David Rothenburger, Stephanie Struble. Kevin Downing, Leslie Mitchell, Dave Cook

Logistics (40 mins)

2010 Board Confirmed: 

• Ric Robinette – Jan 2010 race director, scoring
• Bonnie & Janet – Permits
• Jeff Olson – Secretary.
• Doug – At large/running stores.
• Dave Cook – quartermaster
• Felix – Scoring.
• David Rothenburger – At large/Race Committee
• Karen Voss – At large.
• Bob Basse – Race Committee.
• Kevin Downing – Marketing.
• Track – Scott, Dave, David & Mike
• Eric – Membership
•  Deb C – Prez.
• Lisa, Heather, Stephani – Volunteers

Board Needs:

• Phones – Holly?
• Publicity – Aurora?

 Trophies – Bonnie will order pint glasses

RD &Vol awards:  Arm warmers & dry fit caps.  Bonnie will bring cap to next mtg

Oct TS w/ RDs= Ray Sibley. Jeff Olson Eric Greene 9:00 A.M. Start, unless our Denver Water contact can’ t make that time.  Wrong time on the website & in email that went out.  The board decided to stick w/ the 9am start if that time works.

Volunteers:  Vol of the month. Yvonne Allmaras (Saturday walkers, race vol)

Race Committee (Adam Feerst, Heather Reddy, David Rothenburger, Bob Basse)

2010 Tentative Trophy Series Race Schedule

• Sun January 10 9:00 AM 10K Twin Lakes
• Sun Feb. 7 9:00 AM 7M Bear Creek / Lowery/ Sand Creek / Holly’s idea discussed – need contact
• Sun March 07 9:00 AM 3M Crown Hill Park
• Sat April 03 9:00 AM 4 M City Park Platte River Half
• Sat May 01 8:00 AM 5 M Stapleton Central Park Fort Collins
• Sun June 06 8:00 AM 2M Bible Park
• Sun July 11 8:00 AM 4K, 2.4M Stone House Could be Sat depending on Maters Race
• Fri August 06 6:30 PM 5K Dekovend Park Evergreen Town Race
• Sun September 12 8:00 AM 8M Platte River Bar and Grill
• Sat October 02 9:00 AM 10 M Waterton Canyon Race for the Cure
• Sun November 07 9:00 AM 9 M Westminister City Park
• Sat December 04 9:00 AM 4.5 M Washington Park Colder Boulder Bolder

2010 MTS

• Board agreed to hold a fall MTS.  We’ll look at 3 or 4 races.  If four, 1 in August, 2 in Sept, 1 in October.  Target 3 wks before Denver Rock & Roll marathon. 
• Consider a spring 20 miler – 3 wks ahead of Fort Collins marathon.
• Dave, Eric, Doug will work to update instructions for MTS RD’s for next year.  No progress yet.  Deb worked on app for 2010 MTS.  Email to Doug, Eric, Dave Cunningham.

Scoring / members – Felix.   Nothing new.  Felix will purchase a printer before the weekend to print tags.

Cash box reconciliation – Deb.  Still having tough time with this.  For Sept TS, had more $ than possible from event day registrations.

Van

• Ric is finished fixing – new brakes, 11 new lights, washed, vacuumed.  
• Needs new tires – 1 (front right or all).  Deb to get new tires.
• No Whole Foods starting 11/15/09. Park at old Hops Brewery in Cherry Creek North courtesy of Leslie Mitchell.

December TS – Yes, to Pub on Pearl for after race brunch. Craig Jones

Treasurer’s Report – Leslie.  Cost of van insurance not in numbers.   Due to excellent turnout at final MTS, we should finish the year roughly breakeven.  This is in spite of increased spend for 50th Anniversary.

Banquet location – Deb/Stephanie Jan 31st at Fox Hollow. Board meeting before the Banquet.

Office keys – Stephanie will try to make copies

Membership (5 mins)

Program to contact new members & renewing members – Bob Basse – nothing new.

Email management – bounce back list reviewed at meeting.

Marketing and PR (10 mins)

EBlasts – Kevin will send out next blast after time confirmed for Saturday’s race.  Include info about:

• 50th anniversary shirts – $12 or free for 10 races.
• Fitness mentor listed in eBlast before October (Waterton) Race (gave us a raffle prize)

General marketing – Kevin will continue with Facebook and Craig’s List

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The September, 2009 Board meeting was held on Tuesday, 9/8 at 7pm at the Whole Foods on S. Washington St in Denver.

Attendees: Bonnie Keefe, Doug Smith, Dave Cunningham, Felix Lopez, Bob Basse, Kevin Downing, Deb Cunningham, Karen Voss, Eric Greene, David Rothenburger, Ric Robinette.

Successes:

The Board spent 20 minutes discussion the 8/23 MTS, what worked, what could be improved for next year.    We had 145 runners and made $1260 in race day income.  We partnered successfully with Fast Forward Sports and with the AIR Foundation.  But, we ran out of apps, cups, gel, water.  It was difficult to score 10 milers who went back out onto course again.

Given the money making potential for the club, we agreed to develop a sub-committee to update the RD instructions and plan for next year.  Dave C, Erica nd Doug agreed to plan for next year.   Ideas include:

• All races will be 10 or 20 miles.  No 15 miler becuase it’s more difficult to set up and people can go out on the course again if they want more than 10 miles.
• Update the app for race day and pre-registered fees.
• Add a course closing time.
• Market free photo download?

Logistics

2010 Board (intentions for next yr).  We’re in need of some help on the board.  Several members indicated they will not continue next year:

• Laurie Phenix stepping down for membership. Sends renewal letters, downloads Active apps
• Ric Robinette – stepping down as race committee chair.  Finds, measures, plans new race courses.  Works with permitting team and individual RDs.

Continuing on next year.  Thank you!!

• Bonnie  Keefe– yes. Secretary if needed or other role.
• Doug Smith – yes. At large.
• Dave Cunningham– yes. Something
• Felix – scoring.
• Eric Greene – yes. Possibly membership and was teased about taking over as Prez 2013.   Action:  Deb email Eric Laurie’s email address to find out more about membership role.
• David Rothenburger– yes. At large
• Karen Voss Szymanski– yes. At large.
• Bob Basse – yes.  Possibly Race Committee.
• Kevin Downing – marketing.
• Deb Cuningham – would like to be VP if anyone is willing to step up to President.

Trophies – There are not a lot of new ideas out there.  Action:  Bonnie will look. Deb look also.

RD &Vol awards.  Bonnie mentioned a brand name for arm warmers:  Moeben.  She’ll check out their website.  Other ideas:   Windbreaker – Dave C & Bonnie look at.   Fleece vest or Fleece pullover.  Sleeveless shirt.

Sept TS

• Vols.  New course w/ three water stops.  We don’t have enough volunteers, so we have self serve water stations.  Deb announce w/ pre-race announcements.
• Platte River Bar & Grill will serve breakfast items post race.  Deb add to pre-race announcements.

Saturday run.  The board agreed that this just isn’t working.  The new format to meet leaders at various venues isn’t generating more traffic.  Doug put a survey online that had only 13 responses.  We agreed that Denver Runners can still promote a Saturday run if they want, but we’ll remove this from the RMRR website.

Race Committee recommendations.  We discussed venues for next year.  We’ll not run at Colorado State parks (Cherry Creek & Chatfield because they’re too expensive).  New race committee will need to plan for next year.

• August TS moved to Saturday?  No clear opinion from members.  We can also move the BBQ to June like it was years ago.
• July at Stone House means no conflict w/ fishing day.  Things worked out okay, but we have a potential conflict with the first weekend of June.
• Other options:
  • Sand Creek
  • 128th Adams Cty regional Park
  • Prospect Park – clear creek trail.
  • Sloan’s Lake.

Scoring / members – Ric pointed out that we had success separting start times from registration from payment.  This really sped up the line for new member registration.  Continue this practice.

Van – can’t park at Whole Foods starting 11/15/09. Can park at old Hops Brewery location in Cherry Creek North courtesy of Leslie Mitchell. Will park there after Ric takes the van home to slowly refurbish various parts – brakes master cylindar, headlights

December TS – Yes, to Pub on Pearl for after race brunch. Deb will work with Craig Jones (303-868-9546)

Treasurer’s Report – Leslie. No treasurer’s report.

Volunteers

• Vol of the month.  We had two nominations.  The board chose Mick Vollmar for directing two MTS races!! He went way above the call of duty. He wasn’t planning on race directing, he just offered to help since he lives nearby and we threw him into race directing (his first races). He did it with a smile and did a fantastic job. He and his wife even donated all the food and drink at the first race.
• Denver Marathon water stop.  No update.  Think we’re still on.  Stephanie is coordinating.
• Need to collect volunteer hours for banquet, merchandise.  Deb send to board w/ link to volunteer page.

Equipment:

• Small table needs a weld. Ric will handle
• Power source. Ric sorted out.  The power source overheated at summer temps and caused the outlet to shut down.  Ric has a bypass solution.  This explained why we had no trouble during the winter races.

Karen & Peter’s tent/stretching after the race – will not put this togehter for September.

Membership:

Continuing program to contact new members & renewing members – Bob/Micol

Marketing and PR:

EBlasts/Databases.  The board reviewed the email addresses in various lists.  We concluded we’ll separate from Denver Runners.  RMRR will use the RMRR_ENews as our database.  Kevin will continue to add members one by one.  This DB is not tied to our membership DB, so has expired memberships.

• RMRR membership list, email addresses only (Total=316)
• RMRR_ENews list (Total=752)
• Denver_Runners list (Total=955)
• Email addresses on both RMRR membership list and RMRR_ENews list (Total=256) – Kevin adding rest of member addresses.
• Email addresses on both RMRR membership rolls and Denver_Runners lists (Total=53) – Virtually no overlap on lists.
• Email addresses on both RMRR_Enews and Denver_Runners (Total=140)
• Email addresses on all three lists. (Total=49)

General marketing – Kevin/Dave

• Email management – bounce backs. Kevin sent Deb a list of bounces.  She only called 5 people so far to get new addresses.  Idea- bring to TS
• Facebook page – Kevin has some content.  Not a lot happening so far.
• Craig’s List – ‘Activities’ – Kevin posted our event.  It was a pain in the neck.  We’ll see if there is any value.

Adjourned at 8:33pm.

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