Posted on by Deb

May Board Meeting Minutes

Attendees: Jeff Olson, Leslie Mitchell, David Cook, David Rothenburger, Holly Whelan, Doug Smith, Bonnie Keefe, Deb Cunningham, Stephnie Struble, Felix Lopez, Kevin Downing, Eric Greene, Mike Quispe

Successes & Issues: (5 mins)

  • Memberships
    • Membership is up 499 members, 348 families.  Likely due to increase in fees and people renewing early.

 Logistics (40 mins)

  1. Scoring – Felix, will make sure there is a document on how to do the scoring before he leaves.  Brian Bergevin, Dave Cunningham, Adam Lee trained.  Brad LaBarry will help w/ May race.
  2. Mike V.   May or may not time June TS.  Mike would like to time everyone.  We won’t wait – will cut off 10 mins ahead of race time. N
  3. Old/New Space
    1. Phone disconnected – Leslie, Yes the phone has been disconnected.  Had cost us $60/month.
    2. Deb will turn in the keys from the old office.
    3. Keys to the new office, people that have keys, Mike B. Doug S. Mike Q. Deb C. Dave Cook. added to the log file.
    4. PO Box in Cherry Creek North:  
      1. Mail forwarded as of 4/20. 
      2. Only 3 keys to PO Box.  Deb has 2, Leslie has 1 & Doug has 1.
      3. We decided we’ll open mail at board meetings.  Deb & Leslie mainly pick it up.  Doug enters into DB after board meeting before race.  Leslie does the books before the board meeting.
      4. Renter’s insurance?  Have liability insurenace.  Property covered except for new clock.  Deb will email Leslie the serial number to get the clock added.
      5. Dave Cook will reassemble the old shelving from the old office.
  4. Reprint apps – Kevin new apps will be delivered to the running stores.  Various people volunteered to drop them off & pick up old apps.
  5. Track – Scott
    1. Donation to Heritage athletic program – whatever we think is fair per Steve Shelton. Think RMRR will give $100.00
    2. Will Smith’s track schedule –turned-in to RRCA.
  6. May race: 
    1. Janet Fairs & Mike Blanchard, RD Yes.
    2. Vols, will likely be okay.
    3. Vol of the month, Dave Cook for work getting new office space, building shelves, painting van.
  7. Clocks – Doug
    1. Sold big clocks to BB for $150 ea. Pickup date, whenever they want to.  Doug may drop off clocks & pick up some cups.
    2. Purchased new timer ~$1100.  At Cunningham’s.  Will bring new clock to the May TS race.
  8. MTS Dave Cunningham, Eric, Doug, Dave Cook
    1. MTS – app. MTS dates set.  New apps out.
    2. Need MTS race directors.  Deb email on behalf of race committee.  Dave Cook, Holly Whelan, Tim Gentry, Sharyl Riley, Leslie Mitchell, Mick Vollmar interested.
  9. Treasurer’s Report
    1. Leslie. $27,771.29, does not include the awards banquet, painting of the van, & the new new clock, $1000 security deposit.
    2. Utilities are free at the new office
    3. Leslie will set up autopay for new space.
    4. New projections given increase in fees shows we’ll end up about $300 of net income. 
  10. Race Committee (Bob Basse, Heather Reddy, David Rothenburger, Dave Cook, Mike Quispe) All is good.  Adam Feerst suggested a change to the May course in Stapleton w/ Sand Creek opening.  Someone will need to check it out.

2010 club goal – Runnin’Fun:  (10 mins)

3 events through the summer

  • Movie night at Southglenn library.  Run on highline & then watch Pre or some running movie.
  • Downing Street Grill w/ Tuesday night Denver Runners
  • BB race team 4 to 6 per team. RMRR masters team. Board approved fees for two teams at $30.00 per team.
  • Qi Fitness gym space / training club – Aurora reports Qi will give RMRR members $5 of  Mother’s Day 5k.  Kevin will put in eblast.

 Marketing and PR    (10 mins) – Deb

  •  
    • 260 Face book members.
    • Dave Cunnigham working on updating email routing from website.

Membership  (10 mins)  Eric

  • Membership issues w/ missing checks resolved. 
  • One open issue – Eric will call the Mitchells to resolve.

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