NEW – RMRR Walking Group!

The June Board meeting was held at the Southglenn Public Library on 6/1/10 from 7-8pm.

Attendees:  Deb Cunningham, Doug Smith, Kevin Downing, Holly Whelan, Stephanie Struble, Bob Basse, Bonnie Keefe, Leslie Mitchell, Mike Quispe, Eric Greene, Dave Cunningham, David Rothenburger, Adam Lee

Successes & Issues: (5 mins)

• Scoring transition – Yes, the scores were able to handle the May race. 
• 114 people at May race.  
• Email routing from website – fixed.
• Tax form completed by Leslie.

Logistics (40 mins)

1. June race: 
   1. Pancakes
      1. Griddle – Deb rented the griddle
      2. Stephanie will get the food.   She’ll take inventory at the office, puchase what’s neded. Food Last year had 150 runners (50^th).  Plan for same this year
2. 3 long chutes if we have enough volunteers.
3. Kids race – 1/4 mile out at the most.  Doug will set up.
4. Vols:  Stephanie will follow-up with AIR’s Kelly.
5. Vol of the month – Brian Bergevin for taking over scoring.  Brian will score the June race, with Brad LaBarry’s help.  After that, he’ll train Adam Lee and Dave Cunningham.
6. Felix Lopez – 7.25 hrs YTD.   The board agreed to place Felix at the 30 hour mark so he’ll get an end of year volunteer award.  He just sent the scoring handbook.
7. Equipment – Doug
   1. Sold big clocks to BB.  Clocks are up there.  Doug will follow-up on the need for an invoice for the $150  purchase price.  
8. PO Box /  Apps / Checks – Deb, Leslie, Doug.  Working out well.
9. MTS Dave Cunningham, Eric, Doug, Dave Cook
   1. MTS – updated app is printed
   2. Distribution – Kevin printed apps.  Distributed to board members to take to stores.
10. Treasurer’s Report – Leslie.   Nothing out of the ordinary.  Space Age income continues to decline.  Membership dues income is up.  Rent is higher, but utilities and phone expense is down.
11. 1. Donation to Heritage athletic program – $100 mailed to Steve Shelton?  Yes.  Donation made.
12. Race Committee (Bob Basse, Heather Reddy, David Rothenburger, Dave Cook, Mike Quispe)
    1. Stone House – charging $2/head + $25.  Worth $265 to run there?  The committee agreed that the Stone House price is too expensive.  We’ll run there this year and then look for an alternative.  Bob , David and Mike will check out alternatives from Adam Feerst and Ric Robinette.
    2. We also need alternate locations because other venues are likely to raise prices.
    3. Bonnie was contacted by Waterton Canyon.  They’re doing construction in September, so may not be ready for us to run there in October.  Bonnie hopes to hear by the end of the week.

2010 club goal – Runnin’Fun:  (10 mins)

• Is this working?  Continue?  Yes, continue for the time being.
• June 8.  Wash Park w/ Tues night group, followed by dinner at Downing St Grill. 20% discount.   Kevin will send eBlast.  Deb add to race day announcements.
• Goodson on the Highline and ending up at one of the venues at Streets at Southglenn.  Holly will work on for a Tuesday night in July.

Membership (5 mins) – Eric

 Eric needs another small item to mail out to new members.  Tattoos are almost gone.  The board asked Holly to check with her contact, Steven about window decals, magnets, bumper stickers.

Eric asked who to send list of non-renewing members to – send to Deb.

People who do not supply an email address are a fact of life.  We won’t pursue getting one.

• Marketing and PR    (10 mins) – Kevin, Aurora, Dave C

 Facebook page has 300 followers.  Not as much activity as we’d like, but it’s a good start.

• Constitution – (15 mins) –  Deb
  • Revise sections for lack of newsletter  – attachment in email
  • Requires public comment period of 30 days before effective.
  • Board agreed with Deb’s proposed changes.  Deb will post on the home page.  Kevin will include in eblast.  We’ll vote at the next board meeting.

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Attendees: Jeff Olson, Leslie Mitchell, David Cook, David Rothenburger, Holly Whelan, Doug Smith, Bonnie Keefe, Deb Cunningham, Stephnie Struble, Felix Lopez, Kevin Downing, Eric Greene, Mike Quispe

Successes & Issues: (5 mins)

• Memberships
  • Membership is up 499 members, 348 families.  Likely due to increase in fees and people renewing early.

 Logistics (40 mins)

1. Scoring – Felix, will make sure there is a document on how to do the scoring before he leaves.  Brian Bergevin, Dave Cunningham, Adam Lee trained.  Brad LaBarry will help w/ May race.
2. Mike V.   May or may not time June TS.  Mike would like to time everyone.  We won’t wait – will cut off 10 mins ahead of race time. N
3. Old/New Space
   1. Phone disconnected – Leslie, Yes the phone has been disconnected.  Had cost us $60/month.
   2. Deb will turn in the keys from the old office.
   3. Keys to the new office, people that have keys, Mike B. Doug S. Mike Q. Deb C. Dave Cook. added to the log file.
   4. PO Box in Cherry Creek North:  
      1. Mail forwarded as of 4/20. 
      2. Only 3 keys to PO Box.  Deb has 2, Leslie has 1 & Doug has 1.
      3. We decided we’ll open mail at board meetings.  Deb & Leslie mainly pick it up.  Doug enters into DB after board meeting before race.  Leslie does the books before the board meeting.
      4. Renter’s insurance?  Have liability insurenace.  Property covered except for new clock.  Deb will email Leslie the serial number to get the clock added.
      5. Dave Cook will reassemble the old shelving from the old office.
4. Reprint apps – Kevin new apps will be delivered to the running stores.  Various people volunteered to drop them off & pick up old apps.
5. Track – Scott
   1. Donation to Heritage athletic program – whatever we think is fair per Steve Shelton. Think RMRR will give $100.00
   2. Will Smith’s track schedule –turned-in to RRCA.
6. May race: 
   1. Janet Fairs & Mike Blanchard, RD Yes.
   2. Vols, will likely be okay.
   3. Vol of the month, Dave Cook for work getting new office space, building shelves, painting van.
7. Clocks – Doug
   1. Sold big clocks to BB for $150 ea. Pickup date, whenever they want to.  Doug may drop off clocks & pick up some cups.
   2. Purchased new timer ~$1100.  At Cunningham’s.  Will bring new clock to the May TS race.
8. MTS Dave Cunningham, Eric, Doug, Dave Cook
   1. MTS – app. MTS dates set.  New apps out.
   2. Need MTS race directors.  Deb email on behalf of race committee.  Dave Cook, Holly Whelan, Tim Gentry, Sharyl Riley, Leslie Mitchell, Mick Vollmar interested.
9. Treasurer’s Report
   1. Leslie. $27,771.29, does not include the awards banquet, painting of the van, & the new new clock, $1000 security deposit.
   2. Utilities are free at the new office
   3. Leslie will set up autopay for new space.
   4. New projections given increase in fees shows we’ll end up about $300 of net income. 
10. Race Committee (Bob Basse, Heather Reddy, David Rothenburger, Dave Cook, Mike Quispe) All is good.  Adam Feerst suggested a change to the May course in Stapleton w/ Sand Creek opening.  Someone will need to check it out.

2010 club goal – Runnin’Fun:  (10 mins)

3 events through the summer

• Movie night at Southglenn library.  Run on highline & then watch Pre or some running movie.
• Downing Street Grill w/ Tuesday night Denver Runners
• BB race team 4 to 6 per team. RMRR masters team. Board approved fees for two teams at $30.00 per team.
• Qi Fitness gym space / training club – Aurora reports Qi will give RMRR members $5 of  Mother’s Day 5k.  Kevin will put in eblast.

 Marketing and PR    (10 mins) – Deb

•  
  • 260 Face book members.
  • Dave Cunnigham working on updating email routing from website.

Membership  (10 mins)  Eric

• Membership issues w/ missing checks resolved. 
• One open issue – Eric will call the Mitchells to resolve.

Related Images: