2019 May Board Meeting

Board Meeting

April 29th, 2019 6pm

Bardo Coffee House

6150 W 38th Ave Wheatridge, CO 80033

Pre-Game Group Run @ 5pm

Attendees:  Ang Hamel, Greg Asplund, Travis Mark, Dave Cunningham, Michael Hopkins, Scott Newman, Deb Cunningham, Lisa Wilson, Rick Edrich, David Rothenburger.  (1.5 hrs of volunteer time – this is a PR)

Updates

  • Race Committee Updates
    • All races 5k or less will be mass starts.
    • Need to replenish the first aid supplies.
    • September race is at Westminster City Park.  They’ve suggested a $100 donation to the trails.  Board approved and Rick will take care of it. 
  • April Race Recap
    • Positives
    • Opportunities –
      • Mile 2 was mismarked.  Race committee will make it clearer.  
      • Gates made it very hard to set up.  Deb wasted 20 mins driving outside the gates trying to get in.  Need driving directions.
      • Need to figure out volunteering.  People don’t want to commit to volunteering ahead of time. 
      • Outside groups who post to social media can be inconsistent.  Greg needed to correct a few things in Colfax’s event.
    • May Race
      • Course – fine last time Michael Hopkins checked it.
      • RD’s:
        • David Kahn
        • Michael Blanchard
      • Volunteers –
      • Camp Gladiator – will work water stop.
      • Gear Swap – Yes.  Get a raffle ticket if you bring an item. 
      • Ang will bring a pinata.
    • Spring MTS
      • Races #2 & 3 Recap
      • Had about 20-25 people run.
      • Runsignup had the race on Easter.  We owe 3 people refunds.
      • For next year, pursue the 20 mile RRCA championship.  We had 50 people at the first race and those registrations are a big windfall for the club.
    • Quarterly Update – Michael H.
  • Scoring Updates
    • April Scoring Testing of Program
      • Scott went through the new scoring routine.  He got the times to Adam, who will work w/ David Kahn to compare. 
    • May Run Concurrent – plan is to try it again this month.   There was a glitch importing the times.  Won’t obviate the need to score offsite for a few months.   Still need to confirm the times match.  If we move to using this, need to update the database on race morning. 
  • Volunteer Updates
    • VOM – Travis follow-up w/ Cassi so that she gets the VOM their gift card.
    • Janet Fairs is April VOM

Existing Business

  • 60th Anniversary
    • Stickers & Shirts – Lisa
      • Idea was the at the board spends their own money on the 60th anniversary shirt & wears it to promote the event.
      • Club buys shirts for people who have been members 30 or more years.
    • July Party
      • Ang is in charge.  Lead to purchase cake w/ 60th anniversary logo, ice cream

New Business

  • Emily Griffith Volunteers – Travis
    • They’ll man the grill for the June pancake race and the August race.  Table at the event to promote the Labor Day half.  Leslie is our liaison.
  • Colfax Water Station – Dave C.
    • Lot of people showing interest.  Colfax will get us supplies.  May 19.
  • Summer Suds
    • Let’s do it again.  When to start (June? Rick will look at his calendar), how often to do it (on a Tuesday night), where to do it (land-locked ales)?
  • Year End Awards
    • Everyone come back with an idea for a year end gift.
  • Wheatridge HS Donation
    • Only 2 people attended last week.  7 three weeks ago and 5 two weeks ago.  Problems include change in location, dirt track.  Website also says North HS in spots and has 2018 dates.
    • Donation at the end of the season. 
    • It has a portapotty.
  • Next Meeting Location
    • Tuesday, day after Memorial Day.  At Bardo coffee again.

Related Images: