28 March 2016 Board Meeting Minutes!

Treasure Report

– Good situation, more new members, no significant issues.

Trophy Race  – March
-Results – Trophy Race
-Comments about the race

Scoring was a problem.  People changed chutes and the spindles got mixed up.  Chutes weren’t complete – no flagging between last two posts.  Fortunately Dave could figure it out with lots of time and photos of all the finishers.  Need to make sure that we train the finish line people for every race and not assume they have the process down.

> David is going to bring a video camera for next race to try it.  Also good to have a person doing photography at the finish.

We also had people arriving late to sign up, and that kept registration volunteers from warming up.

Trophy Race – Sun April 3, 2016  4 mile City Park

        – Volunteers

        – Race course – same one

        – Other race issues

Timers at the office, David has cashbox.  Stephanie has keys from Dave C.  Dave and Stephanie to discuss how best to manage emails.

Volunteer of the Month – March

Lisa Wilson – Marketing and Start/Finish for February

Marathon training Series First one March 26, 2016

        – Results

30-35 people

plenty of volunteers

Next one:  Sunday April 11 – Stephanie and Sharyl Riley – Race directors

Last one is Sat April 23 — David R and Rich Coleman  – Race directors

Dave C – Membership / Race scoring

scoring ok, painful for March.  We’ve got the database process figured out and should have no missing people for April’s race.  We’ve also decided to keep using Mail Chimp as our mailing tool.  Dave has updated the MC database with our membership list from RunSignup, so all should get the race emails!

Marketing – Lisa

continuing to push on Facebook and other channels.  Good results!

Water Bottles – Don’t forget they are only $5

Volunteers for needed take on activity and board roles – Dave C send email this week.  What’s needed:

Track starts on April 6  Wed nights, – North High 6:00pm

> Lisa do Facebook?

> Dave C place on website

Colfax Marathon – Tent

David will set up the tent beforehand

Permits

Stone House – David:  no update

Rick Edrich – now a certified RRCA Coach, willing to coach for the club.  Ideas

– members only

– could do something at track, perhaps fall MTS

– could do some individual programs

– $10-20

> Rick will put together a proposal and send to board

Next Meeting April 25 at Cunninghams